Back to vendors
Visit site
M
Motion
AI work platform whose auto scheduler continuously rebuilds each person's day, now led by AI Employees: prebuilt agent roles for sales, support, marketing, project management, HR and research that run recurring workflows unprompted.
Motion is an all-in-one AI productivity tool that auto-schedules tasks across your calendar with deeper built-in project and task management than peers like Reclaim, aimed at B2B and prosumer users. Pricing runs $19–$49/month.
Vendor details
Canonical URL
https://usemotion.com
Category
Enterprise operations agent
Subcategory
Personal/Consumer — AI calendar + project/task agent
Use cases & customers
Primary use cases
task schedulingproject managementcalendar automation
Target customers
B2Bprosumersteams
Deployment options
SaaS
In practice
Your to-do list and your calendar never agree, so tasks keep slipping. Motion auto-schedules your tasks across the calendar and finds the time for each one instead of leaving it to you.
You're juggling project management in one tool and your schedule in another. Motion folds task and project management into the calendar, so the plan and the time to do it live in one place.
A meeting runs long and your whole afternoon's plan is now wrong. Motion re-slots the tasks it had scheduled, so you don't have to rebuild the day by hand.
Agentic Index coverage score
7.5 / 14 capabilities · 54%
| Integrations & Tool CallingHELD AT PARTIAL, AND THE VENDOR'S OWN PAGES DISAGREE WITH EACH OTHER ON THIS AXIS. The marketing side states Motion connects with HUNDREDS OF TOOLS naming Gmail, Outlook, Slack, Zoom, HubSpot, Salesforce and Zapier, SO THAT AI EMPLOYEES CAN BOTH USE YOUR CONTEXT AND TAKE ACTION. The HELP CENTRE says Motion comes with TWO BUILT IN INTEGRATIONS (task from email, Siri Shortcuts) plus Zapier plus a custom API, and states plainly that the Zapier route is a ONE WAY CONNECTION creating tasks IN Motion, with tasks in Motion not triggering actions in the connected app. Those cannot both be true as written. WHAT IS SOLIDLY DOCUMENTED is deep coverage of ONE CLASS: calendar and meeting (Google Calendar, Outlook, iCloud, Teams, Meet, Zoom) plus email capture and voice capture. Business systems (Slack, Salesforce, HubSpot) are reported by third parties as tier gated with per plan connection caps of 10, 20 and 50. Graded on the documented surface. Motion help centre, features and integrations pages, affiliate resource centre 2026-07-30 | Partial |
|---|---|
| Workflow OrchestrationTwo independent orchestration layers, either of which would earn this on its own. THE AUTO SCHEDULER runs continuously and unattended, dynamically building and rebuilding every user's day against deadlines, task urgency and meeting changes, reprioritising in real time as circumstances shift; that is a persistent optimisation loop rather than a one shot action. THE AI EMPLOYEES LAYER, which is what the product now leads with after repositioning from AI scheduler to AI Employee platform across 2025 and 2026, ships configurable autonomous agents that EXECUTE RECURRING WORKFLOWS WITHOUT PROMPTING, built from AI Skills, with the vendor stating it lets you build agents FINISHING REAL WORK END TO END. Supporting products compose into it: AI Tasks creates, prioritises and schedules; AI Projects generates plans and manages capacity and statuses; AI SOPs converts standard operating procedures into READY TO RUN WORKFLOWS, which is document to executable conversion. Motion AI Employees product pages and affiliate resource centre 2026-07-30 | Full |
| Knowledge Grounding & RAGUPGRADED FROM THE UNSOURCED GRID, WHICH CARRIED None AT 0.0, and that was the single most wrong cell found in this vendor's fabricated grid. A named retrieval product ships: AI SEARCH ANSWERS FROM DOCS, NOTES, PROJECTS AND TASKS. AI Chat is a conversational interface across the same corpus plus AI Notetaker meeting summaries, handling questions like which tasks are overdue or summarise my last meeting with context aware answers. AI Notes and Docs both create the corpus and let users chat with it, and the AI Notetaker generates meeting records automatically so the corpus grows without manual capture. Motion states AI Employees are personalised by HARNESSING ALL OF YOUR DATA, naming projects, tasks, meetings, notes and wikis. AI SOPs goes further than retrieval by converting stored procedure documents into executable workflows, which is grounding used for ACTION rather than only for answers. Scope limit recorded: the corpus is the customer's Motion workspace, with no external document ingestion. Motion product pages, G2 product profile and affiliate resource centre 2026-07-30 | Full |
| Human Oversight & GuardrailsReal bounding, no gate. The auto scheduler is TOGGLEABLE PER TASK, so a user decides item by item whether the agent may place it, and the resulting schedule is fully visible and directly overridable, which means every scheduling decision is inspectable and reversible before it matters. AI Employees are scoped by a natural language role definition that bounds what each one does, and the Business tier adds permissions alongside advanced reporting and capacity planning. WHAT KEEPS THIS AT PARTIAL: no approval gate on AI Employee actions, no pre execution policy engine, no per agent risk calibration and no escalation logic was documented. Agents configured to execute recurring workflows do so WITHOUT PROMPTING, in the vendor's own phrasing, which is the whole point of the feature and also the reason oversight sits at configuration time rather than at run time. Motion product pages, help centre and third party platform reviews 2026-07-30 | Partial |
| Security, Identity & GovernanceUPGRADED FROM THE UNSOURCED GRID, which carried Partial. SOC 2 TYPE II COMPLETED WITH AN UNQUALIFIED OPINION, type named unprompted, AUDITED BY A NAMED FIRM, PRESCIENT ASSURANCE, with the vendor also naming its own legal entity (NexusBird, Inc, doing business as Motion). Third named auditor in this pass after findem and demandbase, so auditor naming is now an established signal rather than a curiosity. THE ARTEFACT THAT LIFTS THIS TO FULL is the SECURITY KIT available on request, which contains the SOC 2 report, THE PENETRATION TEST REPORT, company policies AND COMPREHENSIVE SECURITY QUESTIONNAIRE ANSWERS; pre answered questionnaires are the monday-com benchmark, here gated on request rather than published. Plus a documented Information Security Program communicated organisation wide, encryption at rest and in transit including data from Google and Microsoft integrations, GCP hosting, and a DPA incorporating standard contractual clauses with annexes. SOURCE DISCIPLINE NOTE, AND IT MATTERS: a third party vendor risk profile lists Motion as PCI, HIPAA, ISO 27001, FedRAMP and CSA STAR compliant. NONE of that appears on Motion's own security page, which names SOC 2 Type II only. Not credited. Motion security page, privacy policy and data processing addendum 2026-07-30 | Full |
| Observability & AuditabilityDOWNGRADED FROM THE UNSOURCED GRID, which carried Full. Visibility into WORK is genuinely good: AI Reports deliver ETAs, dashboards and forecasting described as usable by everyone, with capacity planning, time tracking and advanced reporting on the Business tier, plus live project and task status. The schedule the agent produces is itself fully visible, so a user can always see what was planned and why it moved. WHAT IS MISSING IS AGENT AUDITABILITY: no audit log, no record distinguishing what an AI Employee did from what a human did, no decision trail explaining which data an agent drew on, no attribution and no retention policy was found across three passes covering the product pages, the help centre and the security page. REPORTING ON WORK IS NOT AUDITING THE AGENT, the same distinction that held demandbase and salescloser-ai at Partial in this pass. For a platform whose pitch is autonomous digital employees, agent level attribution is the gap that matters most. Motion product pages, help centre and affiliate resource centre 2026-07-30 | Partial |
| Memory & State PersistenceThe same persistent data layer versus agent memory distinction applied throughout this pass. Motion holds durable workspace state indefinitely (tasks, projects, docs, notes, meeting records, capacity and status history) and the auto scheduler carries continuous plan state that survives across sessions and rebuilds from it. AI Employees are described as personalised by harnessing accumulated workspace data, so behaviour is shaped by history. WHAT IS NOT DOCUMENTED is memory as a property of the agent: no cross session conversational recall, no statement that an AI Employee remembers preferences or priorities between runs, and no retention or forgetting control at the agent level. THE CONTRAST WORTH DRAWING IS WITH base44 IN THIS SAME PASS, which earned Full because the vendor stated persistent memory across conversations and tasks explicitly; Motion has comparable underlying data and does not make the claim. Motion product pages and G2 product profile 2026-07-30 | Partial |
| Deployment & Data ResidencyDOWNGRADED FROM THE UNSOURCED GRID, which carried Partial on no evidence. No deployment or residency control of any kind: no region selection, no on premises, no air gapped option, no private VPC, no single tenant tier. The privacy policy states only that ALL SERVICES ARE HOSTED WITH GOOGLE CLOUD PLATFORM, with no region named and no customer choice offered. GRADED ON POSITIVE EVIDENCE RATHER THAN ABSENCE, the same way demandbase was handled: the DPA incorporates STANDARD CONTRACTUAL CLAUSES with annexes and names NexusBird Inc as data importer, which is precisely the artefact set produced when personal data moves to the United States, and NexusBird is US incorporated so CLOUD Act reach persists regardless of where GCP stores it. The security page addresses certification and questionnaires directly and names no region while doing so. FLAGGED FOR RE VERIFICATION: an enterprise tier residency option would move this to Partial. Motion privacy policy, data processing addendum and security page 2026-07-30 | Unable to verify |
| Prebuilt Agents, Templates & PacksUPGRADED FROM THE UNSOURCED GRID, which carried Partial. SIX NAMED PREBUILT AI EMPLOYEE ROLES SHIP OUT OF THE BOX: Sales, Support, Marketing, Project Management, HR and Research, each a distinct purpose built agent rather than one assistant relabelled. Underneath them sits an AI SKILLS system (writing, scheduling, client response management and others) that composes into roles, so the catalogue has two levels. On top, users BUILD THEIR OWN EMPLOYEES AND SKILLS IN NATURAL LANGUAGE with no technical setup, and Motion states its own team will CUSTOM ENGINEER ENTERPRISE AI EMPLOYEES for specific needs, which is a third tier of packaging. AI SOPs converts a customer's existing standard operating procedures into ready to run workflows, effectively turning the customer's own documents into templates. That combination of a named role catalogue, a composable skills layer, natural language authoring and vendor built custom agents is the top of this axis; compare demandbase's five named agents and tofu's three. Motion AI Employees pages and affiliate resource centre 2026-07-30 | Full |
| Triggers & Channel CoverageTHE TRIGGER HALF IS STRONG AND THE CHANNEL HALF IS NARROW, which is what holds this at Partial. Triggers are varied and genuinely continuous: deadline and urgency changes, calendar events arriving or moving, inbound email forwarded to Motion becoming a task, voice capture through Siri Shortcuts, recurring schedules driving AI Employees without prompting, and third party events arriving via Zapier. The auto scheduler responds to any of them by rebuilding the plan. WHAT IS ABSENT IS OUTBOUND REACH: delivery is confined to the user's own workspace, calendar, notifications and mobile apps. There is no customer facing channel, no messaging surface to third parties, no advertising and no web surface, because Motion is an internal work system rather than a go to market one. Third party reviews report delayed triggers and timezone handling issues, noted but not graded. Motion product pages, help centre integrations documentation 2026-07-30 | Partial |
| Model Flexibility & RoutingNo model provider named anywhere across three passes covering the product pages, the help centre, the security page, the privacy policy and the affiliate material. No model selection, no routing configuration, no bring your own model and no bring your own key. Consumption is metered as AI CREDITS included with each plan, with third party reviews noting users must monitor credit burn to avoid overages, so the buyer sees the cost of model calls without seeing which model made them. FIFTH VENDOR IN THE LAST SIX BUILDS WITH AN UNDISCLOSED PROVIDER, after tofu, closely, salescloser-ai and shopify-sidekick, with only base44 breaking the run by routing between two named frontier models. Per the standing note on this axis, this is single provider dependency with the provider undisclosed rather than the deliberate vertical integration that produces the same 0.0 on omilia, pokee-ai and leena-ai. Motion product pages, help centre and third party platform reviews 2026-07-30 | Unable to verify |
| APIs, SDKs & MCP ExtensibilityDOWNGRADED FROM THE UNSOURCED GRID, which carried Full. A REAL BUT MODEST SURFACE. Motion ships a public REST API at api.usemotion.com/v1 authenticated by X-API-Key, with keys self generated from Settings under Integrations, and the help centre carries explicit guidance on when to use the API for custom workflows, giving the example of syncing bug tickets from an internal system into Motion as tasks. Third party automation platforms including Zapier and Pipedream support it. WHAT WAS NOT FOUND across three passes: no SDK, no MCP server, no developer portal, no published API reference, no partner or certification programme and no webhook documentation. CREDIT DISCIPLINE NOTE: Zapier now publishes an SDK that exposes Motion actions to agent code with OAuth and scoped permissions, but THAT IS ZAPIER'S CAPABILITY BUILT OVER MOTION'S API, NOT MOTION'S OWN EXTENSIBILITY, and it was not credited here. Compare the Full grades in this pass, which rest on shipped MCP servers, developer portals and certification paths. Motion help centre integrations documentation and third party API references 2026-07-30 | Partial |
| Testing, Debugging & OptimizationUPGRADED FROM THE UNSOURCED GRID, which carried None. THE AUTO SCHEDULER IS UNUSUALLY INSPECTABLE and that is what earns the Partial: its output is the user's visible calendar, so every decision the agent makes is exposed by default, directly overridable, and immediately checkable against what the user thinks should have happened. Very few agents in this index put their reasoning output in front of the user as the primary interface. AI Reports add ETAs, forecasting and dashboards, with capacity planning and time tracking on higher tiers, which lets a team measure whether the planning is working. WHAT IS ABSENT IS EVALUATION OF THE AI EMPLOYEES: no sandbox or dry run to rehearse an agent before it executes recurring workflows unprompted, no evaluation harness, no output scoring, no regression testing when a skill or role definition changes, and no A/B comparison of configurations. Inspectable output is not a test loop. Motion product pages and affiliate resource centre 2026-07-30 | Partial |
| Browser & Computer UseNone, and consistent with the test settled on the shopify-sidekick build in this pass: Comp is non zero only where an agent operates software the vendor does not control because no programmatic interface exists. Motion is the opposite case throughout. AI Employees act through native calendar and meeting integrations, the Motion REST API, and Zapier, all programmatic channels, and act within Motion's own workspace, which the vendor owns. No browser control, no headless session, no screen operation and no robotic process automation was documented across three passes covering the product pages, help centre and security material. Siri Shortcuts is a voice capture entry point on iOS, not computer use. Consistent with every other work management vendor graded in this pass. Motion product pages and help centre documentation 2026-07-30 | Unable to verify |
The Agentic Index coverage score grades every vendor Full, Partial or Unable to verify against the same 14 buyer facing capabilities, from public evidence only. Each capability links to how all vendors in the index score on it. How this evidence is graded
Pricing
From $19/mo
hybrid
Trial available
Included quota
Pro AI (entry): 7,500 AI credits/seat/mo plus the full planning suite (AI scheduling, projects/tasks, calendar, meetings, docs/sheets, integrations).
What is public
Motion publishes Pro AI from ~$19/seat/mo (annual; ~$29 monthly) and Business AI ~$29/seat/mo (annual), plus a custom Enterprise tier. There is no free plan; a 7-day trial requires a card. Annual billing saves up to ~33%; verified students and nonprofits get ~25% off.
Billing mechanics
Hybrid: per-seat subscription plus metered AI credits. Pro AI bundles 7,500 AI credits/seat/mo; Business AI 15,000. Credits power AI Chat, the Meeting Notetaker, AI Docs, and agentic 'AI Employees'; creating projects/tasks and auto-scheduling do not consume credits. Once the monthly credit allowance is exhausted, usage bills as overage.
Cost watchouts
AI-credit overages, per-seat scaling, separately-priced 'AI Employees' seat bundles, card-required trial with reports of immediate charges
Variable cost rationale
AI-credit metering with overage billing means heavy AI use raises monthly cost unpredictably
Additional watchouts
The subscription is only the floor — AI-credit overages and trial billing surprises are the main cost risks
Overage / add-ons
Extra AI usage bills per credit block once the monthly allowance is used up; Motion's exact public overage rate is not stated on the official pricing page.
Sales call required
No, self serve available
Lowest paid plan
$19-$49/mo
Commercial notes
~33% annual discount; ~25% student/nonprofit discount; 'AI Employees' line sold as seat bundles (a Standard tier was reported ~$599/mo yearly for 25 seats)
Key ambiguities
How credits map to specific actions, the exact overage rate, and full 'AI Employees' tier pricing aren't fully detailed publicly
Cancellation / refund
Monthly or annual (up to ~33% off annual); 7-day trial cancelable anytime; refund policy not detailed, with some user reports of charge-at-signup
Support SLA / resale
Business AI adds priority support and white-glove onboarding; Enterprise is custom
Missing data
Exact credit-per-action mapping, official overage rates, full 'AI Employees' tier pricing, and Enterprise pricing aren't published
Agentic Index verified 2026-06-25
Related vendors
- 11th Estate — Agentic platform whose AI engine scans markets, matches an…
- Aera Technology — Decision intelligence platform where an always on agent executes…
- Akro AI — On premise operational intelligence that automates document heavy…
- alfred_ — AI executive assistant that triages the inbox overnight and scores…
- Algebra AI — Delivery led provider that builds and runs human governed AI agents…
- Alloy.ai — Commerce intelligence system for consumer brands that unifies four…
Alternatives to Motion
The closest documented capability profiles to Motion among enterprise operations agents tracked by Agentic Index, ordered by similarity on the same 14 point evidence the rankings use. No vendor pays for placement.
- Cambio7.0 / 14Fuller documented coverage on Integrations & Tool Calling
- Eightfold AI8.0 / 14Adds documented Deployment & Data Residency
- Findem7.0 / 14Fuller documented coverage on Integrations & Tool Calling
- Reclaim AI7.0 / 14Fuller documented coverage on Integrations & Tool CallingMotion vs Reclaim AI →
- ComplianceQuest6.5 / 14Fuller documented coverage on Observability & Auditability
- ConverzAI5.5 / 14A lighter documented profile than Motion
Similarity is computed from each vendor's Agentic Index coverage score evidence, axis by axis, not from the totals. How this evidence is graded
Compare Motion with other vendors →Compare all enterprise operations agents →See where Motion ranks →
Data confidence: high