Ashby

Included quota

Foundations (entry, $400/mo monthly / ~$360 annual, up to ~100 employees): full ATS + CRM, structured interviewing, AI scheduling automation, out-of-the-box analytics dashboards, branded career page, and a LinkedIn-import Chrome extension - bundling tools others sell separately. Email lookups capped (~200/mo). Plus/Enterprise add deeper automation, advanced analytics, API/HRIS integrations, and support.

What is public

Ashby (modern all-in-one ATS + CRM + scheduling + analytics) publishes one price: Foundations at $400/mo billed monthly (~$360/mo annual, ~10% off; $4,320-$4,800/yr) for companies up to ~100 employees. Plus (101-1,000 employees) and Enterprise (1,000+) are custom-quoted. Crucially, Ashby prices by TOTAL company headcount, not recruiter seats - practitioner-reported contracts run ~$30K-$70K/yr at 100-300 employees and ~$60K-$120K+/yr at 300-500. No free trial; annual contracts above Foundations.

Billing mechanics

The base subscription scales with your total employee count (not how many recruiters use it), so a 250-person company with 3 recruiters pays on 250 employees - and a mid-contract per-employee 'true-up' can raise the bill as you grow. A 2026 'elevated seats' model adds a higher rate (~$800/yr/seat) for hiring managers/admins with advanced access. Add-ons stack on top: Advanced Analytics Builder (~10-30% uplift), AI Notetaker, Advanced Scheduling, and an AI Assistant that's credit-capped on lower plans. Foundations also caps email lookups (~200/mo).

Variable cost rationale

The base scales with total headcount (with mid-contract true-ups), and analytics/AI/scheduling add-ons plus email-lookup overages layer on - so cost grows with company size and feature usage rather than recruiter count

Additional watchouts

Premium-priced (roughly double commodity ATSs at small sizes) and best only if you'll use the analytics depth - over-engineered for low-volume hiring; steep learning curve, click-heavy UI, no Boolean search; no built-in proactive AI sourcing (Chrome import only); rewards teams with a dedicated recruiting-ops resource

Overage / add-ons

Email lookups beyond the Foundations cap push to overages or a higher tier; AI Assistant usage is credit-capped on lower plans; the per-employee base trues up mid-contract as headcount grows; analytics/scheduling/notetaker are paid add-ons.

Sales call required

Mixed (some tiers require a call)

Lowest paid plan

from ~$400/mo base

Commercial notes

Founded 2018; all-in-one (ATS/CRM/scheduling/analytics) replacing tools like Gem/Calendly + separate BI; BI-grade native reporting (funnel velocity, source effectiveness, DEI, quality-of-hire) is the standout; built-in AI (resume summaries, notetaker); strong G2 reviews; popular with engineering-driven/data-led teams 50-500+

Key ambiguities

Only Foundations is public; Plus/Enterprise are quote-only and scale by headcount + usage + add-ons (practitioner estimates $30K-$120K+/yr); the new elevated-seat model and add-on uplifts aren't fully spelled out on the pricing page; a few sources cite a $300/mo or sub-10-employee free entry (stale/outlier - the live page shows $400/mo Foundations, no free plan)

Cancellation / refund

Annual contracts above Foundations (~10% off vs monthly); no free trial (demo/POC only); multi-year offers modest discounts (~5-10%) and price-increase protection; negotiate true-up caps and termination clauses

Support SLA / resale

Self-service onboarding on Foundations; guided/paid implementation on higher tiers; Enterprise adds dedicated support, advanced integrations (e.g., Workday), and enterprise governance; Ashby Analytics also sold standalone as a reporting layer over another ATS

Missing data

Only Foundations is published; Plus/Enterprise, the elevated-seat rate, add-on uplifts, and per-headcount bands are quote-only (practitioner estimates only). Seed 'from ~$400/mo base' is accurate for Foundations - but note the base scales by total headcount, so mid-market reality is $30K-$120K+/yr.