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Reclaim AI
AI calendar agent that auto schedules tasks, habits and meetings, defends focus time and reschedules conflicts in real time, syncing tasks two ways with Asana, Jira, ClickUp, Linear, Todoist and Google Tasks (Reclaim.ai from Dropbox).
Reclaim AI is an AI calendar agent that auto-schedules tasks, habits, meetings, and breaks, defends focus time, and reschedules conflicts while learning your behavior, pulling from Asana, Jira, ClickUp, Linear, and Todoist. With 320K+ users across 60K companies and SOC 2, it was acquired by Dropbox in August 2024 (now 'Reclaim.ai by Dropbox'); free Lite and $10/user/month Starter tiers are available.
Vendor details
Canonical URL
https://reclaim.ai
Category
Enterprise operations agent
Subcategory
Personal/Consumer — AI calendar/scheduling agent
Use cases & customers
Primary use cases
calendar automationtask schedulingfocus-time protection
Target customers
knowledge workersteams
Deployment options
SaaS
In practice
Your tasks live in Jira and Asana but never make it onto your calendar. Reclaim pulls from those tools and auto-schedules the work into real time blocks, alongside your habits and breaks.
Meetings keep eating the focus time you swore you'd protect. Reclaim defends that time on your calendar and reschedules around conflicts as they come up.
You block time for deep work and a double-booking blows it up. Reclaim learns your patterns and reshuffles tasks, habits, and meetings so the plan survives the day.
Agentic Index coverage score
7.0 / 14 capabilities · 50%
| Integrations & Tool CallingUPGRADED FROM THE UNSOURCED GRID, which carried Partial. BREADTH ACROSS FIVE CLASSES WITH TWO WAY SYNC, which is what separates this from the one way ingestion that caps other vendors in this pass. Task and project systems: SIX named integrations, Asana, ClickUp, Todoist, Jira, Linear and Google Tasks, each pulling tasks with their DUE DATES, PRIORITY LEVELS AND TIME ESTIMATES, and WRITING COMPLETION STATUS BACK to the source system so the two stay consistent. Calendar: Google Calendar and Microsoft Outlook, the latter shipped August 2025 after the Dropbox acquisition. Meetings: Zoom and Google Meet with links auto attached. Chat: a deep Slack integration covering status sync, do not disturb, daily agenda and conversational scheduling commands. Launcher: Raycast. Plus outbound webhooks. NOT CREDITED: four further integrations sit on the homepage marked COMING SOON, refused under the roadmap versus shipped ruling. reclaim.ai integrations pages, help centre and Google Workspace Marketplace listing 2026-07-30 | Full |
|---|---|
| Workflow OrchestrationUPGRADED FROM THE UNSOURCED GRID, which carried Partial. This is a PERMANENT MULTI CONSTRAINT OPTIMISATION LOOP rather than a task runner, and it executes unattended by creating, moving and removing real calendar events on the user's behalf. Constraints solved simultaneously: task priority tiers P1 to P4, deadlines, time estimates, habit windows, weekly focus time goals, attendee availability and timezones across Smart Meetings, buffer and travel time, and no meeting days. THE BEHAVIOUR THAT EARNS FULL: when a higher priority item needs time the system OVERBOOKS LOWER PRIORITY EVENTS AND INSTANTLY RESCHEDULES THEM to the next best slot, and it reacts to any calendar change immediately rather than on a daily batch, which third party comparison explicitly contrasts with once daily competitors. The vendor reports over 880 million conflicts rescheduled. Same shape as the motion auto scheduler graded Full in this pass, without the agent building layer that vendor adds on top. reclaim.ai product pages and third party platform analysis 2026-07-30 | Full |
| Knowledge Grounding & RAGUPGRADED FROM THE UNSOURCED GRID, which carried None at 0.0, and that was too harsh. THE GROUNDING IS REAL BUT ENTIRELY STRUCTURED: the scheduler reasons over task due dates, priority tiers, time estimates imported live from six external systems, habit definitions and flexibility windows, weekly focus goals, attendee availability and timezones, declared travel periods, and accumulated time tracking history showing where hours actually went. That is a rich state model the agent genuinely reasons against, not an empty context. WHAT IS ABSENT IS THE OTHER HALF OF THE AXIS: no document corpus, no notes or docs, no wiki, no retrieval or semantic search over content, no embedding layer and no RAG surface of any kind. THIS IS THE CLEANEST VS SPINE AGAINST MOTION, graded Full on the same axis in this pass because it ships AI Search over docs, notes, projects and tasks: Reclaim schedules better and knows nothing about your documents. reclaim.ai product pages and Google Workspace Marketplace listing 2026-07-30 | Partial |
| Human Oversight & GuardrailsConfiguration time bounding plus total visibility, but no gate. The user sets everything that constrains the agent in advance: priority tiers P1 to P4 determining what may be displaced, habit windows fixing when routines can land, weekly focus goals, no meeting days, buffer rules and travel periods. Calendar privacy controls let a user decide what colleagues see, and the vendor states it creates events on the user's behalf but NEVER SHARES CALENDAR DETAILS WITH OTHER USERS WITHOUT PERMISSION. Every action is visible on the calendar and directly overridable, and access is revocable at the identity provider rather than only inside Reclaim. WHAT KEEPS THIS AT PARTIAL: the agent moves real events without asking. There is no approval gate, no preview before commit, no policy engine and no per action risk calibration; oversight happens before the agent runs and after it has acted, never during. reclaim.ai product pages, privacy policy and Slack Marketplace listing 2026-07-30 | Partial |
| Security, Identity & GovernanceONE OF THE THREE STRONGEST SECURITY POSTURES IN THE ENTIRE REGRADE, and the most VERIFIABLE. A SafeBase trust centre at trust.reclaim.ai offers self serve access to the SOC 2 report, the PENETRATION TEST REPORT, a network diagram, and CAIQ AND SIG SELF ASSESSMENTS, which is the monday-com pre published questionnaire benchmark met by only the second vendor in the index. Six named policies are published: access control, asset management, data classification, encryption, incident response and information security. SOC 2 TYPE II WITH ZERO EXCEPTIONS, AUDITED BY A NAMED FIRM, A-LIGN, first certified September 2023 and renewed. FOURTH NAMED AUDITOR IN THIS PASS. TWO ITEMS NO OTHER VENDOR MATCHES. FIRST, THE PEN TEST DISCLOSURE IS HONEST ABOUT WHAT IS NOT FIXED: Reclaim states all HackerOne findings were remediated EXCEPT ONE, names it, explains it was mitigated by WAF rate limiting, and says retesting is impractical without denial of servicing itself. Nobody else in this pass discloses an open finding. SECOND, DATA PRIVACY FRAMEWORK CERTIFICATION AND RE CERTIFICATION, INDEPENDENTLY VERIFIABLE ON dataprivacyframework.gov, the only certification found in this pass a buyer can confirm on a government register without contacting the vendor. Plus SSO and SCIM, published subprocessors, SCCs through the DPA, CCPA, role based access, secure SDLC, code analysis, responsible disclosure, self service data deletion exceeding GDPR, and a flat commitment never to sell or share customer data. reclaim.ai/security, trust.reclaim.ai and help centre 2026-07-30 | Full |
| Observability & AuditabilityDOWNGRADED FROM THE UNSOURCED GRID, which carried Full. Visibility is high by construction rather than by feature: because the agent's output IS the calendar, every scheduling decision it makes is displayed to the user by default and can be inspected and reversed immediately. Time Tracking analyses where hours actually went, and team analytics plus schedule and workload insights arrive on higher tiers and in Slack. WHAT IS MISSING IS AUDITABILITY AS DISTINCT FROM VISIBILITY: no customer facing audit log, no decision trail explaining WHY a particular event was moved or which constraint won, no attribution record and no retention policy for agent activity was documented. The audit logging listed in the trust centre sits among security control categories and is not evidenced as a buyer surface. Seeing what happened is not the same as being able to reconstruct why, which is the same distinction that held demandbase, salescloser-ai and motion at Partial in this pass. reclaim.ai product pages, trust centre and Slack Marketplace listing 2026-07-30 | Partial |
| Memory & State PersistenceDOWNGRADED FROM THE UNSOURCED GRID, which carried Full. Durable state is extensive: habits recur indefinitely, priority assignments and flexibility windows persist, travel and no meeting day settings hold, and time tracking accumulates a long running record of where hours went that the buyer can analyse. The scheduler carries continuous plan state across sessions and rebuilds from it rather than starting cold. WHAT IS NOT DOCUMENTED is memory as a property of the agent: no statement that the system learns a user's preferences over time, no adaptive model of individual behaviour, no cross session recall in the Slack conversational surface, and no retention or forgetting control at the agent level. THE CONTRAST WITHIN THIS PASS: base44 earned Full because the vendor states persistent memory across conversations and tasks explicitly; Reclaim has comparable durable data and makes no such claim. Persistent configuration is not agent memory. reclaim.ai product pages and help centre 2026-07-30 | Partial |
| Deployment & Data ResidencyDOWNGRADED FROM THE UNSOURCED GRID, which carried Partial, and this is graded on an explicit first party statement rather than on absence. Reclaim's own security page states infrastructure is hosted on Amazon Web Services and that ALL DATA IS HOSTED IN THE USA, WITH REDUNDANCY BETWEEN THE us-east-1 AND us-east-2 REGIONS. Two US regions is availability engineering, not customer deployment control. No region selection, NO EU DATA RESIDENCY OPTION, no on premises, no air gapped mode, no private VPC and no single tenant tier. Third party analysis flags this plainly as a real limitation for EU teams with residency requirements. THE DISTINCTION WORTH DRAWING, because this vendor makes it sharply: Reclaim's LEGAL transfer mechanism is unusually strong, with Data Privacy Framework certification verifiable on a government register plus standard contractual clauses through the DPA, but A LAWFUL BASIS FOR TRANSFERRING DATA TO THE US IS NOT DATA RESIDENCY. Excellent legal cover, zero residency choice. reclaim.ai/security, trust centre and third party platform analysis 2026-07-30 | Unable to verify |
| Prebuilt Agents, Templates & PacksA library of prebuilt SCHEDULING BEHAVIOURS, not a catalogue of agents, which is what holds this at Partial. What ships ready to instantiate: Habits with templates for recurring routines, Smart Meetings for multi attendee optimisation, Scheduling Links for external booking, Focus Time with weekly goals, Buffer Time for breaks and travel, No Meeting Days, automatic Color Coding by event type, Calendar Sync across multiple calendars, and Time Tracking. Each is configured rather than built, so a user gets working behaviour without design work. WHAT IS ABSENT: no named agents with distinct roles comparable to motion's six AI Employee roles or demandbase's five, no agent template marketplace, no importable plays and no way to compose or clone an agent. THE ARCHITECTURAL REASON IS THAT RECLAIM IS ONE AGENT WITH MANY POLICIES rather than a platform hosting many agents, which is a coherent product choice and a genuine ceiling on this axis. reclaim.ai product pages and Google Workspace Marketplace listing 2026-07-30 | Partial |
| Triggers & Channel CoverageSTRONG TRIGGER HALF, NARROW CHANNEL HALF, held at Partial on the same basis as motion in this pass. Triggers are unusually rich and genuinely external: any calendar event arriving or moving fires immediate reoptimisation, and task creation, due date changes and priority changes IN SIX SEPARATE THIRD PARTY SYSTEMS propagate in, alongside weekly focus goals, declared travel windows and habit schedules. Reacting to state changes in six external systems is a wider trigger surface than most of this cluster. CHANNELS ARE WORK SURFACES ONLY: the calendar itself, Slack (where a full conversational agent answers what does my day look like, finds time with named colleagues and blocks deep work), Raycast, and the web app with no native mobile client as of 2026. Outward reach is limited to Scheduling Links for external booking and webhooks to a CRM or internal endpoint. No broad channel coverage, because this faces the employee rather than a customer. reclaim.ai product pages, Slack Marketplace listing and help centre 2026-07-30 | Partial |
| Model Flexibility & RoutingNone on the axis as written, but with a disclosure that deserves recording because it is better than most. RECLAIM NAMES ITS PROVIDER: its Slack Marketplace security disclosure states that its use of OPENAI includes OpenAI's ZERO DATA RETENTION policy, so no customer data is stored by OpenAI in connection with the service. Naming the provider AND documenting a zero retention arrangement is a materially better position than the four vendors in this pass that name no provider at all, and it is a genuine procurement answer. BUT THIS AXIS MEASURES FLEXIBILITY AND ROUTING, NOT DISCLOSURE. There is no model selection, no routing between models, no bring your own model and no bring your own key. That places Reclaim exactly where gorgias sits: single provider dependency with the provider known, which is the None end of this axis by the standing definition, and categorically different from the deliberate vertical integration that produces the same 0.0 on omilia, pokee-ai and leena-ai. The zero data retention arrangement is credited under security instead. Reclaim Slack Marketplace security disclosure and reclaim.ai/security 2026-07-30 | Unable to verify |
| APIs, SDKs & MCP ExtensibilityReal but tier gated and thin. WEBHOOKS ARE DOCUMENTED FIRST PARTY at reclaim.ai/integrations/webhooks, sending Scheduling Link booking events to a CRM, an automation platform or an internal endpoint, and the integrations page invites connecting Reclaim workflows to other tools. API access exists for custom workflows but third party analysis consistently describes both API and webhook access as available only on HIGHER TIERS, so extensibility is a paid capability rather than a platform property. A Raycast extension provides a third party surface. WHAT WAS NOT FOUND across three passes covering the product pages, the integrations directory, the help centre and the trust centre: no published API reference, no SDK, no MCP server, no developer portal, no partner or certification programme and no sandbox. Compare the Full grades in this pass, which rest on shipped MCP servers, developer portals and certification paths. reclaim.ai integrations and webhooks pages, help centre and third party platform analysis 2026-07-30 | Partial |
| Testing, Debugging & OptimizationUPGRADED FROM THE UNSOURCED GRID, which carried None, on the same argument applied to motion in this pass. THE AGENT PUBLISHES ITS OWN REASONING OUTPUT AS THE PRIMARY INTERFACE: the calendar IS the result, so every decision is exposed by default, checkable against what the user expected, and correctable in one drag. Very few agents in this index are inspected continuously as a side effect of ordinary use. On top of that TIME TRACKING MEASURES WHETHER IT WORKED, analysing where hours actually went against the focus goals the user set, and team analytics extend that to a group, which is genuine retrospective evaluation of agent performance rather than of business outcomes. WHAT IS ABSENT: no sandbox or simulation to test a configuration before it moves real meetings, no evaluation harness, no scoring, no regression check when a habit or priority scheme changes, and no A/B comparison of scheduling strategies. Inspectable output plus retrospective measurement is half the axis. reclaim.ai product pages and Google Workspace Marketplace listing 2026-07-30 | Partial |
| Browser & Computer UseNone, and consistent with the test settled on the shopify-sidekick build in this pass: Comp is non zero only where an agent operates software the vendor does not control because no programmatic interface exists. Reclaim is the opposite throughout. It reaches Google Calendar, Outlook, Asana, Jira, ClickUp, Linear, Todoist, Google Tasks, Slack, Zoom and Google Meet entirely through OAuth authenticated APIs, and pushes outward through documented webhooks. No browser control, no headless session, no screen operation and no robotic process automation was found across three passes covering the product pages, help centre, trust centre and integrations directory. The absence of even a native mobile app, the most cited limitation in third party reviews, underlines that this is a web and API product rather than one that drives interfaces. reclaim.ai integrations documentation and help centre 2026-07-30 | Unable to verify |
The Agentic Index coverage score grades every vendor Full, Partial or Unable to verify against the same 14 buyer facing capabilities, from public evidence only. Each capability links to how all vendors in the index score on it. How this evidence is graded
Pricing
$10/user/mo
seats
Free tier
Included quota
Starter (entry paid): unlimited habits/calendars/syncs, longer scheduling range than free Lite, and task-tool integrations (Asana, Todoist, ClickUp, Jira, Linear).
What is public
Reclaim (a Dropbox product) publishes four seat-based tiers: Lite (free forever, single user), Starter, Business, and Enterprise. Annual billing saves 29% vs monthly. Starter covers teams up to 10 seats, Business up to 100, and Enterprise (annual-only) requires a 100-seat minimum. Paid tiers are charged per seat even for a solo user.
Billing mechanics
Flat per-seat subscription with no usage metering — AI scheduling is bundled into the seat price, not an add-on. List pricing lands around Starter $10/seat/mo monthly (~$8 annual) and Business $15/seat/mo (~$12 annual); Enterprise is custom. All members of a team must be on the same plan tier.
Cost watchouts
Per-seat pricing even for a single user, all team members forced onto one plan, Enterprise 100-seat minimum, annual commitment for the 29% discount
Variable cost rationale
Flat per-seat subscription with no usage metering, so spend is predictable
Additional watchouts
Paid tiers are team-priced per seat; a solo user still pays a per-seat rate designed for groups
Overage / add-ons
No usage overages — cost scales only by adding seats.
Sales call required
No, self serve available
Free / trial
Free tier
Lowest paid plan
Free Lite; $10/user/mo Starter
Commercial notes
29% annual discount; reported 50% education (12 mo), 20% nonprofit/startup, and 20% competitor-switch discounts; no seat minimum on Starter/Business
Key ambiguities
Exact per-tier dollar figures depend on monthly vs annual billing and differ across listings; the live page renders dynamically
Cancellation / refund
Month-to-month or annual (29% off); Enterprise is annual-only; refund terms not detailed publicly
Support SLA / resale
Business adds priority support, onboarding workshops, and security/vendor reviews; Enterprise adds SSO, SCIM, domain capture, dedicated success managers, and HIPAA
Missing data
Exact per-tier prices aren't statically rendered on the live page; refund terms undisclosed
Agentic Index verified 2026-06-25
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Alternatives to Reclaim AI
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- Deposco6.0 / 14A lighter documented profile than Reclaim AI
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- Motion7.5 / 14Fuller documented coverage on Knowledge Grounding & RAG and Prebuilt Agents, Templates & PacksReclaim AI vs Motion →
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Similarity is computed from each vendor's Agentic Index coverage score evidence, axis by axis, not from the totals. How this evidence is graded
Compare Reclaim AI with other vendors →Compare all enterprise operations agents →See where Reclaim AI ranks →
Data confidence: high